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Submitted by Margaret Gibson, City Clerk
DRAFT – June 13, 2022 – The Board of Aldermen met in regular session with Mayor Alex Reel presiding. Aldermen present: Dot Kriegshauser, Delmar Strange, David Bugh, Rick Yoakum, Mark Parrish, Staci Rimer. Absent: none.
Others present: Ryan Bishop, Chief of Police; Roger Parton, Superintendent of Utilities; Mike Wriedt, Wastewater Superintendent; Echo Menges, Edina Sentinel Editor; Peggy Collinge, City Treasurer; John Pinkowski, Missouri Department of Conservation; Randy Carlson.
Mayor Reel called the meeting to order at 7:00 p.m. and gave the invocation. The pledge of allegiance was recited.
Motion was made by David Bugh and seconded by Mark Parrish to approve the minutes and reports as presented. Motion carried unanimously.
Motion was made by Rick Yoakum and seconded by Delmar Strange to pay all bills as presented. Motion carried unanimously.
Randy Carlson addressed the Board regarding the progress being made on the buildings on the south side of the square. He reported that Derek Fees, the demolition contractor, will return next week to finalize the project. He also reported that he is writing an application for asbestos removal for two buildings in the business district.
John Pinkowski, a Private Land Conservationist with the Missouri Department of Conservation, met with the Board. He provided information to the Board regarding a possible location for a pollinator plot (2.1 acres) to be established at the City Lake. Two seeding options were discussed as well as the possibility of the fire department and others donating their time and equipment to assist with this project. John agreed to attend the July meeting to continue the discussion on this pollinator plot. Later in the meeting the Board returned to the subject of adding a pollinator plot at the City Lake and there was a consensus that this is a project that they would like to pursue.
Peggy Collinge, City Treasurer, met with the Board. She reported that the City’s 2021 audit report has been received. Copies were provided to the Board for their review. Peggy noted that the segregation of duties was the only condition noted in the audit which is common in small cities with few employees.
Collinge reviewed some proposed budget amendments with the Board which will be needed for increased Street Maintenance Department supplies and the reallocation of some of the salaries. Seasonal help for the summer as well as an additional employee may be added, if approved by the Board. Additional equipment for street work would also require an amendment to the Capital Improvement Fund.
Roger Parton, Superintendent of Utilities, met with the Board. He confirmed that the additional equipment that Peggy referred to is a roller and a milling machine. He also gave a detailed list of the projects that the crew has been working on since he assumed his current position with the City. Roger said the City received a request from Amy Crawford, the MODOT Area Engineer for the Northeast District, regarding the possibility of getting their Edina Maintenance Building on the Edina City Sewer System. Roger asked Mike Wriedt, the Wastewater Superintendent, to report the details of this request to the Board. Mike said he understood that MODOT had received funding to possibly do some much needed sewer projects in the Northeast District, including Canton, Palmyra, and Edina. The Board confirmed that they would be interested in getting some more information before the July meeting and would welcome Amy Crawford to attend the July meeting.
Roger also recommended that stop signs be installed at the intersection of East Clay Street and North East Avenue. Motion was made by Staci Rimer and seconded by David Bugh to have these signs installed. Motion carried unanimously.
Roger suggested that two pieces of equipment that are no longer needed (an oil distributor and a pull behind roller) be sold. Motion was made by Rick Yoakum and seconded by David Bugh to contact Derek England and have these listed to be sold at auction by Big Iron. Motion carried unanimously.
A stormwater project in the 100 block of East LaFayette Street was discussed and the possibility of using ARPA funds for this project. Motion was made by Rick Yoakum and seconded by David Bugh to authorize the City Clerk to contact Mark Bross, Klingner & Associates, to begin the process to obtain a proposal for this project. Motion carried unanimously.
Parton said summer street work is beginning now with filling potholes, ditching, and then resurfacing some streets. Information regarding the street work will be shared on the City Facebook page as well as in the Edina Sentinel. In regard to street work, Roger requested permission to purchase a used milling machine and a bigger roller. He said he has located these used pieces of equipment and feels that they will work well for the City. He also said 2 garage door openers are needed at the City Maintenance Shed. Motion was made by Mark Parrish and seconded by Staci Rimer to authorize Roger to make these purchases and to amend the Capital Improvement Fund budget by $14,000.00 to allow for these expenditures. Motion carried unanimously.
At this time a motion was made by Mark Parrish and seconded by David Bugh to approve the budget amendments that were recommended by the City Treasurer earlier in the meeting. Motion carried unanimously.
Ryan Bishop, Chief of Police, met with the Board. He reported that he had checked with other towns in the area regarding their use of building inspectors. Based on the information he gathered, Ryan recommended Klingner & Associates to the Board. Motion was made by David Bugh and seconded by Rick Yoakum to appoint a structural engineer with Klingner & Associates as the City Building Inspector for enforcement of the City ordinances regarding dangerous buildings. Motion carried unanimously.
Roger addressed the Board once again and requested that the use of time clocks be discontinued and that City employees be allowed to use time sheets once again. He suggested that more work could be accomplished by employees since they would not be taking time out of the workday to return to the City Maintenance Shed to clock in and out. Motion was made by Rick Yoakum and seconded by David Bugh to discontinue use of time clocks for all City employees with supervisors signing employee time sheets verifying the time they worked. Motion carried unanimously.
Echo Menges, a member of the Lake Development Committee, addressed the Board. She shared a picture of the proposed new sign for the Edina City Lake and 4-H/FFA Fairgrounds for the Board’s consideration. There was a consensus of the Board to approve this signage. Echo also shared a map which designated the swimming area and the sand volleyball court. She said “no lifeguard on duty” signs will be erected near the swimming area. Echo said everyone is extremely appreciative of all the volunteer help with this project. She extended a special thanks to Mike Schrage, Eric Hunolt, David Fagin, and Chase Brenizer that volunteered not only their time but their equipment and expertise as well.
In further discussion about more sand being needed for the lake project, it was noted that no funds had been budgeted for lake development in 2022. Motion was made by Mark Parrish and seconded by Dot Kriegshauser to amend the Capital Improvement Fund budget by $14,000.00 for Lake Development. Motion carried unanimously.
The Board considered an application for a building permit submitted by Steve Peters to move a 44’x28’ modular home to 1007 East Broadway Street.
Motion was made by Dot Kriegshauser and seconded by Delmar Strange to approve the permit for Steve Peters. Motion carried unanimously.
The Board considered a request for a picnic license request from the Knox County Promotional Council (KCPC) to allow them to sell 5% beer by-the-drink at the Knox County Corn Festival on September 9th, 10th, and 11th. Motion was made by Delmar Strange and seconded by Staci Rimer to approve this picnic license. Motion carried unanimously.
KCPC also requested monetary support of $1,000 to help them with their expenses to sponsor the annual Corn Festival, which promotes community development and recreational activities. Motion was made by Rick Yoakum and seconded by David Bugh to enter into a contract with the KCPC to pay $1,000 for them to sponsor and promote the Corn Festival. Motion carried unanimously.
Mayor Reel said the City’s use of ARPA funds is limited but there are several possibilities, with storm water infrastructure being one that might be used. Projects for parks and recreation are also being considered. Alex reminded the Board that the Missouri Municipal League regional dinner meeting will be Tuesday, June 28th at Macon with a program on the Sunshine Law.
Motion was made by Rick Yoakum and seconded by David Bugh to adjourn. Motion carried and the meeting was adjourned.